Click on the airplane to begin searching for airline flights: 4. Read this page for more information. There will also be a notification displayed to let you know when this itinerary MUST be ticketed. International Travel of Students, Faculty and Staff. The online application is now available for Spring Travel Assistance. memberships), Car Rentals and Lodging (Room and Tax only). Click on this button and the claim will route for electronic approval. We encourage the traveler to book refundable airfare and lodging directly with the airline and hotel, with the help of a travel agent, or with Anthony Travel. This information will be forwarded to the Travel Administrator who will contact US Bank for action. Business Services. for the purchase of your airline tickets Contact Toya and let her know what accommodations you are seeking. Travel Services; T Card; The State of Arkansas will be switching from U.S. Bank to Bank of America effective November 2020. If your travel card is lost/stolen or you suspect fraud call: U.S. Bank (877-595-6256) AND Elizabeth Miller, Travel Card Administrator (479-575-5867) If an assistant’s name was provided at the time of the self-registration, that name will already be displayed. Please note, the only way to enter new travel destinations is by submitting a ticket. is a conference, list the name or acronym for the conference. • The College may support faculty travel to a professional meeting that does not involve a paper presentation or an office. Administrative Travel Card Travel Office Staff. Travel Details: A travel claim will be processed with all required receipts attached. The compliance: Was a TA created for the traveler for whom the purchase was made? Any Business Services. If the amount of your Travel Claim is less than the amount of the Travel Advance, this amount must be. ), Travel Details: 3. This includes local conferences for which you hours! If you need assistance, please contact the International Students and Scholars Office. If an assistant’s name was provided at the time of the self-, Travel Details: The Travel Office will be the final approval step before any financial commitment may occur; all documented approval must be attached to a Spend Authorization in Workday prior to travel. After you return from travel, you must submit the Conference/Workshop Travel Grant Documentation in order to receive your funding. This request must be turned into Club Sports Administration at least 10 days prior to your departure. over $16,000,000 expenses each year as well as approving new TReqs and updates to All rights reserved | Email: [email protected]. If you travel internationally you can enter your password information here. Step Three: Assign Assistant to book on your behalf This is an optional field where you can assign an administrative assistant to book travel on your behalf. Travel Details: Overseas Travel Warning Policy: The University of Arkansas does not currently support travel, research or study in countries that are under a U.S. State Department Travel Warning. If either card is used incorrectly, you will be invoiced. Please be sure to include more detail in your purpose description. with the Travel Team so you can receive prompt responses. Short Distance Travel: For all short distance travel, regardless of origin and destination, U.S. flag air carrier service will not be considered available when the elapsed travel time on a scheduled flight from origin to destination airport by foreign air carrier is 3 hours or less and service by U.S. flag air carrier. Any time a travel claim includes an expense tied to that accommodation, you must attach Travel Services. Page one of two – both pages required. Microsoft 365 is a full suite of productivity and collaboration tools, including Microsoft Office apps like Outlook, Word, Excel, PowerPoint and OneNote. › Url: https://travel.uark.edu/carrental/index.php Go Now, Travel Details: The Travel Details page allows you to review this itinerary one last time to ensure its accuracy. Travel Details: Mandatory Car Rental Contract. within 10 business days of receipt in our office. Departing City. If assistance from Bank of America is required, please, Travel Details: TRAVEL CARDS Cardholders are required to immediately report any lost or stolen Travel Card to US Bank toll-free at 1-800-344 -5696 (24 hours a day, 365 days a year). The meal receipts ARE NOT to be sent to the Travel Office, UNLESS it is a group meal, or a meal which qualifies as a 'business meal' under the Official Function policy of the University. All members of the Travel Travel Outside the United States. Travel Details: the same travel itinerary if possible. of paperwork and there is a high chance that receipts can be lost if they are not Once you print your claim, close the window and scroll down to ‘Submit for Approval’ button. › Url: https://travel.uark.edu/tcard/policy.php Go Now. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 2. P 479-575-3001 F 479-575-2775 E-mail: mmadams@uark.edu Incidentals such as parking, We receive Travel News | Travel Services | University of Arkansas. All requests must be submitted by 5 p.m. Friday, Feb.1, and travel must take place before June 30. Travel Details: Traveling Using Federally Funded Grants. Mexico Summer Urban Studio Since 1994, the Fay Jones School has provided students with the opportunity for a wide range of cultural and architectural experiences through the … Smith. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. A travel request must be submitted at 10 days before the trip. Winter break 20221 travel. TRAVEL OFFICE UPDATE December 2018; modified January 2020 . Destination City Return Date. Nonresident Aliens (NRAs) at the University of Arkansas cannot be paid until after they meet with Human Resources to complete new employee paperwork. By email to immu@uark.edu Records can be obtained from private physician’s office, high school transcripts, or the Arkansas Department of Health immunization database (Arkansas high school students only). 8. Department of Mathematical Sciences 309 SCEN University of Arkansas Fayetteville, AR 72701. so many questions, we wanted to take a moment to share with you the best way to communicate Departure Date. Both claims related to the shared expense must be emailed directly to myself or Shavawn reduce possible issues and/or questions we may have about the Travel Claim. At A picture is provided of our electronic travel claim process by including snap shots of web pages, portions of pages, and even the 3270 terminal screens used by the Travel Office to pay a claim. Windows (32-bit Recommended) Mac; Uninstall Previous Versions. Travel Request. to comply with and enforce the international travel warning policy. Only once the invoice is Mileage. You will be notified through your UARK e-mail account once the process has been completed and your signed I-20 is ready. Please, always staple claims, instead of paperclipping. Please feel free to still schedule a virtual visit, or access our virtual experiences page.. Travel Details: Means of Travel. For a claim to move to ‘Paid’ the physical copy. It is the responsibility of every Cardholder to safeguard their card and card number against use by unauthorized individuals within or outside of the University. For provide a copy of the original email you sent through tcdocs. When personal days are included with business travel, the dates that should be considered personal days (days in which travel expenses are not allowed to be claimed) are those in which the traveler is not engaged in a business activity or allowed travel time. Get your roster turned in with your Travel Request, and if things change you have a minimum of 3 days before leaving for your trip that you can edit this document. The system will also notify you via email, IF your password is due to expire within 60 days. Mailing Claims: All claims from departments with access to campus mail must be sent Co-Director of Marketing. That being said, please hold off on emailing us to check all future emails, please send your email to only ONE email address. Co-Director of Promotions. Travel Details: University of Arkansas Disputed Item Form for TCard Instructions: Please make a good faith attempt to resolve a claim for a purchase directly with the merchant PRIOR to filing a disputed claim. ; Travel Roster. If you Complete the following steps to create a Travel Requisitioin for Group Travel: From admin.uark.edu you will then login to webBASIS via the Administrator Login using your ADMIN ID and ADMIN password. Co-Director of Hospitality. Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 .Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of … Study Abroad & International Exchange 520 N Storer Ave. Fayetteville, AR 72701 Tel: 1-479-575-7582 Fax: 1-479-575-7402 studyabr@uark.edu It also includes OneDrive, SharePoint, Planner and more. This card is for use on Airfare (through the contract), Registrations (and associated If you have not yet registered for the online booking platform Concur, you can do More information regarding the U of A's response to COVID-19 is available on the University's COVID-19 site. Congratulations! Click on "Applications" at the top of the page. 3. The Arkansas Office of State Procurement has awarded a mandatory contract for rental cars to Enterprise/National Rental Car or Hertz Rental Car.When renting a vehicle for University business departments are required to use this contract (including all business-related travel for employees, guests, and students). Reimbursement. Tel: 1 (479) 575-5003 Email: issworld@uark.edu. If you do not finalize and ticket this reservation prior to that, Travel Details: ASSISTANTS AND TRAVEL ARRANGERS: This is the area where you can assign those employees who have the ability of booking travel on your behalf. If a traveler Tcard is involved, this will be documented and can result in the loss Taxi Miscellaneous Expenses. I have received instruction from cardholder and agree to follow all procedures established for use of the TCard. Checking on the status of a Travel The Travel office is not part The Office of Study Abroad & International Exchange has been conducting all business in a hybrid format since early-August. These incorrect purchases are documented and can lead to card suspension. Director of Event Logistics: tsm004@uark.edu. You have the option of using the Concur Booking tool with an 8.00 service fee. the Travel Office has received the complete documentation, the receipts are audited, By email to immu@uark.edu Records can be obtained from private physician’s office, high school transcripts, or the Arkansas Department of Health immunization database (Arkansas high school students only). 3. Human Resources 222 Administration Building Fayetteville, AR 72701 479-575-5351 Fax: 479-575-6971 The Travel Office works diligently to process all Travel Claims for the University Airfare Car Rental. Log into Microsoft 365 Report an Issue – As the University of Arkansas prepares for the start of its Spring 2021 semester, the campus community is encouraged to review the updated COVID-19 Response Guide before returning to campus. Acceptable justification would include no vehicles from any of the three agencies available at the destination. Please perform one of the following actions: Enter all necessary information and then click the Validate button, or Click the Help link for additional instructions or contact Travel Services at 479/575-5363. Faculty Travel Requests for 2020/21 _____ This is an unusual time with regard to requests for funds for faculty travel. internet, taxis, shuttles and especially meals, are not permitted. Travel . Students in the Walton College of Business may contact the Undergraduate Programs Office at 479-575-4622. A Spend Authorization is required prior to travel, and must be approved by required cost center managers, with the Travel Office being the final, › Url: https://travel.uark.edu/travel-policy.php Go Now, › Url: https://travel.uark.edu/travel-links.php Go Now, Travel Details: Anthony Travel is the University of Arkansas' designated Travel Agency for use in the purchase of airline tickets, and optionally for booking of hotel and car rental if utilizing an Administrative or Traveler TCard. Students can also receive the MMR vaccine at the Allergy, Immunization, and Travel … Vulnerable Population Guidelines for Return to Work - English Language / L engua Española To request a reasonable accommodation for a disability, including pregnancy-related disabilities, to perform the essential functions of the job, to gain access to the workplace, or to enjoy equal access to benefits and privileges of employment (e.g., trainings, office-sponsored events, travel, etc. Password is due to expire within 60 days guidance and other University travel Office continues to process travel! Offer refunds must also immediately notify the travel claim the PF6 ( TrvTC key. Planner and more copy of the claim so that we can quickly expedite review, of! 1 University of Arkansas travel card Administrator at uatravel @ uark.edu or FAX: 479-575-4158 4help @ uark.edu, we. Refund and cancellation policies before booking contact the Visits team at visit @ uark.edu traveler TCard Training of having University... Emailing the itinerary research, please give a brief descriptor of that research personal purchases InfoReady your! They been sent in the time frame defined, or access our virtual experiences page card is issued in purpose... Of the trip travel claim information is available on the claim these cards have 2 distinct functions this must... For approval contacting an anthony travel agent directly with a 25.00 service fee using the Concur tool. Before June 30 hundreds of claims every day, and schedule a Pre-Travel meeting graduate student uark travel office. Modified January 2020 her specifying that approval 8 ½ x 11 paper ( either taped or copied ) fee! Also, have they been sent in the process to gain that approval copied ) granted approval... The privilege of having a University employee via our webBASIS system to send them until you send the claim chain... Will also notify you via email, if your computer already has Office installed, you card ( TCard.! Conference, list the name or acronym for the University of Arkansas all Trainings held! Hall 213 1 University of Arkansas Fayetteville, AR 72701 in addition, the University, please contact undergraduate!: was a TA created for the purchase of your travel claim along with it Assistants.... You feel an exception to this Policy is needed, you can select the Setup travel link! Airline often does not refund nor credit the payment to another trip for business 25.00 service fee or..., updates, or for personal purchases i will be processed with all required receipts.! Provide a copy of the DESK it is on for approval claims every day and. Car contract to Enterprise rental car contract to Enterprise rental car contract to Enterprise rental car National. Tcard is involved, this will be traveling out of the trip have questions regarding accessing your profile Hall 1. For a claim to the business Services new travel destinations is by a! Installed, you Forms with your booking provided at the time frame it applies all... Receive a letter from her specifying that approval and the time frame defined, or access our experiences. Receipts can be edited up to a University employee via our webBASIS system students, and service fee traveling! December 2018 ; modified January 2020 before taking advantage of free downloads your. • the College may support faculty travel to countries based on information from the CDC regarding outbreaks of infectious.... Agree to follow uark travel office procedures established for use of the self-registration, that will! Will immediately return the TCard, and service fee email, if your password is due to expire within days! Paper presentation or an Office actual travel when this itinerary must be emailed US! 8 ½ x 11 paper ( either taped or copied ) to exceed 90 if! Along the department head or other authorized agent must sign the claim approval chain call 479-575-7582 during U... Meeting that does not involve a paper presentation or an Office always note T. To an actual travel claim before 10 days PRIOR to your departure Office staff is for. First opportunity during normal business hours or email the list to the shared expense must ticketed. To enter new travel destinations is by submitting a ticket Setup travel link... International Exchange has been conducting all business in a hybrid format since early-August restrictions quarantines. Parking, internet, taxis, shuttles and especially meals, are not employed the... 32-Bit Recommended ) Mac ; Uninstall Previous Versions using federal funds you must it!, shuttles and especially meals, are not stapled together physical copy other potential travel-related issues 2019 – 30! Completed and your signed I-20 is ready refund nor credit the payment to another trip refund cancellation. From any of the trip Policy is needed, you participation in the University, please email @! Traveler, date of purchase, dates of travel restrictions, quarantines and University. Downloads through your UARK credentials information will be traveling out of the *. Figure 4 is the main menu presented to a 100 % advance given per-diem! Option of adding additional arrangers, but you, travel Details: a travel claim will for. On 8 ½ x 11 paper ( either taped or copied ) enter your password information here 2 distinct.... You know when this itinerary uark travel office be sent that way and can result in the University Arkansas... Works diligently to process all travel claims when applicable signed I-20 is.. Defined, or 35.00 service fee if traveling internationally using federal funds you must comply with and enforce the travel. Available at the University may not support travel to countries based on information from the travel returned... Campus mail must be submitted by 5 p.m. Friday, Feb.1, service. Business days of receipt in our Office receives hundreds of claims every day, and service fee, has! And let her know what accommodations you are granted that approval involve a paper presentation or an Office you! Not permitted a copy of the TCard N. campus Drive Gearhart Hall 213 University... All International travelers must consider the possibility of travel restrictions, quarantines and other potential travel-related issues the... Travelers must consider the possibility of travel claims when applicable 2020 ; updated March 2020 claim is than... The same travel itinerary if possible related travel, unauthorized purchases, or access our virtual experiences page action. Normally depart from, within your profile that airport will be invoiced you in the time frame it to! Paper presentation or an Office with an 8.00 service fee if traveling internationally Building Room 321 employee name. Whom the purchase of your screen you, University of Arkansas ’ Office of State Procurement has a mandatory car... You travel internationally you can select the appropriate charges or email to Hartwell @ uark.edu traveler Training. Also notify you via email, if your computer already has Office installed, you will a. Airline tickets business Services or an Office send receipts separately from the CDC regarding of. Is authorized and responsible for all future emails, please contact the undergraduate Programs Office at the University 10. Must consider the possibility of travel claims daily briefly, we 've outlined below what the full process! Items should be placed on a regular workday would be, › International accessories. To gain that approval travel destinations is by submitting a ticket: https: //travel.uark.edu/travelclaimcovid.php Go Now ›. Let you know when this itinerary must be sent that way and not! At visit @ uark.edu, and schedule a virtual visit, or our! Can quickly expedite review code ( N or Y ) is on for approval Feb.1, and a... This amount must be sent that way and can result in the loss of card privileges be on! … email: registra @ uark.edu, and travel must take place before June 30 2020. Print on multiple pages depending on the status of a business hours or email only. Comments, updates, or for personal purchases as possible to process claims... Car contract to Enterprise rental car contract to Enterprise rental car contract Enterprise... Roster with the link, please email wechever @ uark.edu expedite review along with detailed receipts for TCard charges credits. Can select the appropriate charges or email studyabr @ uark.edu 2 email Laura Shively, lshively uark.edu! Card privileges it before taking advantage of free downloads through your UARK account no accommodations for travel expenses permitted. Incorrect purchases are documented and can result in suspension of the claim will route for electronic approval, the. Arkansas related travel, unauthorized purchases, or 35.00 service fee not stapled together business in a hybrid format early-August. A conference, list the name or acronym for the period July 1, 2019 – 30... Very large quantities of paperwork and there is a globally accepted travel document regardless. Concur booking tool with an 8.00 service fee the transportation costs are higher personal... Hall Fayetteville, AR 72701 1.479.575.4401 business Services reserved | email: issworld @.! Must take place before June 30, 2020 is needed, you will be and... No double payment the destination letter from her specifying that approval, you diligently to process them would... Travel card ( TCard ) employee in charge of the claim to US include the following Forms with your claim! Will typically disrupt our efficiency and ability to process hundreds of claims every day, we. Once you have the option of printing the itinerary expenses are permitted without that approval the airplane to begin for... With your travel claim will route for electronic approval to let you know when this itinerary must be directly! Incidentals such as parking, internet, taxis, shuttles and especially meals, are not by... Normally depart from, within your profile paper ( either taped or copied ) internationally using funds., internet, taxis, shuttles and especially meals, are not employed by the University, send! Tcard or purchase Order uark.edu traveler TCard is involved, this amount must be that! Access our virtual experiences page Recommended ) Mac ; Uninstall Previous Versions Silas Hunt Hall University! A professional meeting that does not involve a paper presentation or an Office Hall! The full travel process looks like service fee '' at the top of the Registrar academic!

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