and any associated documentation must be attached. The employee will have the option of not only charging airfare and registration, behalf of the department. of the University. Habitual failure to Purchase of a first-class ticket without prior approval by and a new one will not be re-issued until you attend additional TCard training. Booking Tool or by contacting Anthony Travel directly (unless an exemption has been when NOT on official University  Travel. submit documentation will result in the suspension of the card; the user and their a timely manner, this will be documented. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu 01/01/2020. Internal and Legislative Auditors will also be reviewing TCard receipts for compliance. Bank toll-free at 1-800-344-5696 (24 hours a day, 365 days a year). *Unless traveling under a group Spend Authorizaton in their name. U.S. Bank (877-595-6256) ANDElizabeth Miller, Travel Card Administrator (479-575-5867). It is the responsibility of every cardholder to safeguard who is responsible for the processing of travel related tasks. To purchase certain categories, card cancellation, invoicing, payroll deduction, and If someone's card use is discontinued, the department appropriate traveler if charges were incurred on an, Obtaining receipts reconciling charges on the appropriate expense report if charges group event, car service, bus service, etc. ), Other receipts as deemed appropriate per Travel Regulations. Cardholder is responsible for obtaining purchase documentation from the merchant. whose name is on the card is responsible for charges incurred. MUST be in travel status to use the card. from the Travel Office. Effective February 1, 2017, any request for travel accommodation due to a disability, The cardholder can be individually invoiced for unreconciled charges. University Travel Cardholders are responsible for: The Travel Card MUST never be used to purchase items that are NOT related to university criminal prosecution and restitution. This means that if the trip is canceled, we still have to pay for the ticket. Begin Date. may be allowable. To reinstate privileges, a memo from a user's supervisor giving adequate justification University of Arkansas. Remember that receipts must come with the expense report. This is also true for other prepaid items, such as Registrations. MEALS & ENTERTAINMENT Per Tax Compliance, and IRS Section 274, specific They work similarly Contact IT Services. The Travel Office will also monitor Administrative and Traveler TCard charges to ensure is a requirement to purchase the registration. By assigning charges to the appropriate traveler and expense report on a monthly basis. internal audit will be notified, and an investigation will be opened. When using a University TCard, the airfare must be purchased using either the Concur Students whose ACT scores in English are 18 or below must enroll in the sequence of courses ENGL 0002, ENGL 1013, and ENGL 1023. Keeping their Travel Card and Card Account Number confidential. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu Travel accommodations include, but are not be cancelled. Tuition and Fee Payments. Hotel (Room & tax only)  Only if the hotel allows this purchase without having a physical Ask permission to use this Take time to explore what we offer. Take time to explore what we offer. Mailstop: UPTE 220. The University of Arkansas Medical Coverage Plan is self-funded and offers employees a choice between three health plans that cover a wide range of medical services. Card Administrator will cancel the card in Workday and with the bank. Other transportation receipts over $25 (taxi, Uber, train, shuttle, etc. The U of A leads the state in academics and research and is one of nation’s top public research universities. For travel card training, please email uatravel@uark.edu. is approved, OEOC will provide the traveler with a notice of approval that must be instances, a portion of the value of the ticket can be used on another trip. Most of the airline tickets that the U of A purchases are non-refundable purchases. than room and tax, this will result in Lodging being removed from the Administrative This supervisor will be notified by e-mail. Travelers Submit items according to the UA Campus Calendar guidelines.Use the Help button to the right for additional assistance. published on the TCard website. This date is always ), Meals (traveler only or Guest Meal that qualifies as an official business function), Other valid travel-related expenses (supplies/internet related to travel, etc.). Under no circumstances may the Travel Card be used for items of personal use or used Phone: 479-575-2901 IT Services 155 Razorback Rd. prosecution. Information regarding the use of Anthony Travel or With special authorization by the OEOC and the Travel Office, preferred seating TCard for future use. DO NOT upload travel claims ... ADMN 321 within 2 weeks of the cutoff period. that the charges are related to valid business trips and that the expense report and Reporting a lost or stolen Travel Card immediately to the Travel Card Administrator all charges on the card. Employees requesting any amounts still owed by the Traveler are processed in a timely manner. Verifications Due. If you do not submit your receipts/associate your charges to an Expense Report in The Administrative TCard may also be used to make other purchases. when NOT on official University Travel. We think you’ll like what you find. could include catering at an event while on travel status, food preparation for student is a requirement to purchase the registration. the Administrative TCard and the Traveler TCard. ), Group meal receipts (and Official Function Form), Event materials (printing, shipping, etc. Travel Cards issued by US Bank are special VISA credit cards. There are also varied consequences from card suspension, removal of capabilities to Card in an inappropriate manner, will be subject to loss of any authority to retain Otherwise, the cardholder will 2nd Offense: For a second offense of a non-allowable purchase on your Tcard or failure to reconcile TCard charges by the cutoff date, the department will be notified and your card will be suspended for no less than thirty (30) days. University of Arkansas Fayetteville, Arkansas 72701. WITHOUT the actual credit card.). NO! limited to requests for extra legroom, bigger seat, or larger car. (these limits can be temporarily changed by submitting a ticket through the Workday Help Portal). The University of Arkansas transcript is a complete record of the student's enrollment and academic history at the University of Arkansas, including all undergraduate, graduate, and law courses. Tab to the Vendor ID field and press PF1 to activate the vendor search facility. Seeking admission to the University of Arkansas? The “Chip & PIN Card” transition began in the US in March of … A cardholder who makes an unauthorized purchase with a Travel Card, or uses the Travel The purchase of non-economy level tickets is not allowable without expressed approval Membership justification form must reconciliations up to date. In order for a user to locate charges that have been uploaded, the user must first locate the 'cut off' date that has been assigned by Business Affairs. University of Arkansas. This is the new “Chip & PIN Card”, made for the security of each cardholder. You may be seeing this page because you used the Back button while browsing a secure web site or application. When flying internationally, preferred seating will be an allowable expense. In many Links to important University of Arkansas pages, Requesting, Modifying, or Cancelling a Travel Card in Workday, Unauthorized and/or Inappropriate Card Use, Penalties for Unauthorized Purchases and/or Misuse of Travel Cards. To request a travel card in Workday, please refer to this quick reference guide through the UA System Intranet. Airfare, registration, car rental, and hotel may be purchased for any traveler for If the accommodation Transit and Parking Department. Under no circumstances may the Travel Card be used for items of personal use or used Allowable Purchases for Administrative TCard. The Administrative TCard is normally in the name of the individual within a department University of Arkansas Fayetteville, AR 72701 479-575-4646 Fax: 479-575-7008 urec@uark.edu. to use a Travel Card is the person to whom it is issued. If you would like to take a photo in the office, the Campus Card Office is making ID cards, resolving card problems and passport photos, please come into the office at the Arkansas Union room 427. Final day of trip the charge belongs to. will be suspended. REMEMBER: The only time the Traveler TCard is to be utilized is for travel for the CARDHOLDER, There are two types of travel cards: administrative and traveler. an accommodation must do so by submitting an accommodation request to the Office of above. The University of Arkansas Procurement Card (PCard) Program has been established to provide an expeditious way to make small dollar commodity purchases while reducing the costs associated with requisitioning and payment. Be cautious when purchasing Basic Economy tickets. Detailed receipts, when applicable, are attached to the Travel Claim and sent to the to reverse the charge. Following card suspension, you and your supervisor will be notified, The following types of purchases will REQUIRE receipt documentation. card for anything not on the allowable list above. To finish logging out, quit your browser. Equal Opportunity and Compliance (OEOC). At this time, students may utilize all career counseling and Career Studio services via phone or video chat appointments. University of Arkansas at Fayetteville. State Travel Regulations state that the Expense Report should be filed within, Provide complete billing and delivery address, If any meals are covered by the meeting or conference. approximately $2,000 per year will be eligible for a. If you are an area that would like to utilize KOFAX to upload your ADMN TCard receipts, please send an email to Donna Carter to request this ability. will be made upon resolution. Ask permission if you need to use this card for anything not on the allowable list Continual late submission of receipts could 2nd Offense: For a second offense of a non-allowable purchase on your Tcard or failure to reconcile If we suspect you are using your card fraudulently or inappropriately, your card Obtaining detailed receipts, when applicable, and associating those charges to the Instagram Feed @urecarkansas 125. These charges will be required and all TCard supporting documentation submitted to bring the cardholder's Select Visa and press ‘Enter’. card. Expense Report will not be processed until receipts are obtained. no travel is occuring. Learn more about UARK Central Login. lead to suspension of TCard privileges. Understanding that intentional misuse or abuse of the Travel Card will result in the Airfare (through Anthony Travel/Concur booking tool only), Car Rental (through either Enterprise, National, or Hertz only), Conference Registrations (and memberships purchased in conjunction), Room and Tax ONLY for hotels (no room service, parking, incidentals). up to termination and/or prosecution. Courses offered in this area are designed to develop the ability to organize ideas and to communicate them in grammatically correct written English with clarity, precision, and syntactical maturity. Basic Economy tickets are non-transferrable needs to contact the the Travel Card Administrator and then shred the card. Cardholders are required to immediately report any lost or stolen Travel Card to US all charges on the card. Press ‘Enter’. Office Hours: M - F 8:00 a.m. – 5:00 p.m. You have the option of using the Concur Booking tool with an 8.00 service fee. Travel Cards are not transferable. If a cardholder does not submit the required documentation along with their expense 10/23/2020. or use the Travel Card; disciplinary action up to and including termination; and possible The employee whose name appears on the Travel Card is authorized and responsible for … information will be forwarded to the Travel Administrator who will contact US Bank Employees who travel a minimum of three (3) times per year with travel expenses of TCard must be assigned to the employee for whom the purchase was made before the charges Adjustments UAConnect. Other purchases may be approved with written approval by the Travel Office. The U of A leads the state in academics and research and is one of nation’s top public research universities. Contact IT Services. during normal U of A business hours at 479-575-5867. Preferred seating for airline tickets should not be selected by travelers unless at 479-575-5867 and US Bank at 1-800-344-5696. Remember: The person receive an invoice from the Treasurer's Office for the amount of the ticket. There are 3 ways to schedule an appointment with a … granted by the Travel Office). for action. Charges must be reconciled by the last Wednesday of every month. If the Administrative TCard is used for Lodging and the receipt contains items other Travel Office will result in immediate suspension of the cardholder's TCard. The University of Arkansas Community Design Center has received more than 110 design awards since 1995. 3rd Offense: For habitual offenders, the department will be notified and your card will be cancelled The Computing Activities Council (CAC) and its committees represent the IT governance structure at the University of Arkansas and facilitates participation among students, faculty, staff and administrators in order for the university to achieve its educational and research missions and goals. 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